Bring Your Technical Presentations To Life

Scientist Bill is about to give an update on the findings from his most recent research. His audience is mostly non-scientists. As he proceeds through the background, methodology used and the detailed scientific data, he notices his audience's attention waning. After he finally relays the results of his research 20 minutes later, he fears the significance of his work is lost on his audience.

Bill's fears are probably true. Bill has violated the first tip for creating a compelling scientific presentation for non-scientists; he has created the great American mystery presentation. He "saved" the most compelling portion of his research for the end. While this works well for novels and movies, it rarely plays out well in technical presentations. Non-scientific audiences need compelling information up front. So what should Bill do? He should save the mystery approach for his next screen play and focus on the five tips below that provide the essential lifelines for compelling technical presentations.

1. Put the conclusion up front

Oral technical presentations are different than papers published in journals. Technical papers begin by laying out all of the background, outlining the methodology, describing the data, and then drawing conclusions. For technical papers, this works well as the reader can thumb back through the document to see how the data supports the conclusions stated at the end. Unfortunately, audiences can't "rewind" a presenter to revisit supporting data. Therefore, strong technical presenters state the conclusion up front. Then, as the presenter proves their findings throughout the presentation, the audience can more easily piece together their data. Restating the conclusion at the end also ensures the coherence of the presentation. The diagram below illustrates the comparison between written and oral communication of technical content.

2. Data alone doesn't convince

Raw data is less compelling than the "so what" or conclusions gleaned from the data. To present data point after data point and assume the audience will see the importance of your findings is a faulty and often damaging assumption. What engages an audience and builds a presenter's credibility is to provide perspective on the data. Instead of saying, "Here is data showing activity over time." Say, "As you can see, activity remained stable over time indicating no decrease in efficacy." The best way for a presenter to bring value and life to a technical presentation is to offer interpretations and conclusions beyond what is in the data or on the slides.

3. Use images vs. text when possible

Too often technical presentations rely on text-driven data slides to provide concrete evidence in support of the conclusions. However, images and diagrams can paint a much clearer explanation. Research shows that the more vivid you can make your content, the more audiences will retain. For instance, results from an open-label study are easier to grasp when communicated by a graph rather than with seven lines of text. Decrease the number of "text only" PowerPoint slides and see your presentations come to life.

4. Don't leave your audience wondering


Although you may think the audience understands everything in your presentation, make sure to explain your jargon and acronyms. Don't make anyone in your audience question what PBA stands for. Instead state, "PBA, or Psuedobulbar Affect, is defined as a chronic state of uncontrollable laughing or crying." By explaining your technical jargon, you will make sure your presentation is not DOA (dead on arrival).

5. Data doesn't have to be dry

Who says numbers and formulas aren't interesting or exciting? They can be just as exciting as jumping out of an airplane if you present it that way. The key is to get focused on, and excited about, the story behind the data. As you look at your data, ask yourself, "What is compelling about this data? Why should we be excited? Why should we proceed with this research?" Your answers should get you, and your audience, engaged.

For your next technical presentation, convey your excitement, explain and illustrate your data, and make sure that you state your conclusion up front. Doing so will ensure a stand out presentation that comes to life.

Diane West is president of 2Connect, a San-Diego based company specializing in presentation training and coaching. She can be reached at dwest@twoconnect.net or 858-638-7544.

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